The rise of innovative communication technologies made it possible for companies to hire dedicated teams instead of relying on staff augmentation. But with that trend came a new challenge for managers.
If you're wondering how to manage the remote team effectively, this article is for you. Read on to get top tips for managing a remote team and ensuring that each employee is doing their best.
- Use a time tracking tool
Time management is especially tricky in remote teams. Since you're not working in the same geographical location or time zone as your team, you can't rely on traditional tools for keeping employees on track.
Instead, turn to solutions that help to increase team productivity, review team member performance and set clear objectives and deadlines. Timesheet software is an excellent tool that helps employees take full responsibility for their time, improving their concentration and fighting distractions. You can find more advice on dedicated websites such as startnearshoring.com.
Moreover, time tracking tools come in handy for payroll calculation. You can be sure that you never underpay or overpay an employee when you have the exact number of their work time expenses. Tools like that make employees feel as if they are in charge of their own time – and that type of empowerment works wonders for remote teams.
- Organize your work
The organization of tasks in a project is critical. But it becomes essential when you're managing team members around the world without full knowledge of what they're working on at a given time. You don't want your project to turn into chaos. That's why it's smart to create procedures, rules, and workflows – and then formalize them in project management systems.
For example, make sure to use an enterprise wiki software to organize all the data, categorize it, and make sure that is available to all team members.
Set rules about communication styles for various situations and indicate when it's best to use which form of contact such as an instant messaging app or email. For instance, if something urgent comes up, encourage team members to use the chat room instead of email.
Pro tip: Make sure everyone knows the project roadmap and is aware of the next steps in your project.
- Encourage transparency with the right project management tool
Every manager or team leader needs to lead by example. If you want your team members to share their opinion and discuss the project openly, you need to start doing that yourself.
Share essential information about the company vision and objectives with your remote team. Help them understand the bigger picture and see how their work contributes to it. Get them involved in different aspects of your business and set clear expectations.
Be transparent about your goals – but also introduce a project management tool where each member of the team can see what other people are working on. That way, you'll ensure that work is distributed fairly and team members have a clear idea about how every task they complete contributes to the project.
- Hold regular meetings
You might be working with a team located on the other side of the world, but with modern communication tools, it's not a problem to set up a regular meeting that works like a virtual coffee where team members get to engage in a friendly conversation and talk about anything they like.
Team bonding is especially challenging in the remote context, so managers need to provide their teams with an environment for less formal communication. That type of meetings helps team members connect with one another and simply feel more like a team, provided they're held regularly.
Do you have any questions about managing a remote team? Reach out to us in the comments; we're experienced in helping organizations make the most of remote teams.